Helpful Tips for After Your Graduation Ceremony

Share on
Share on facebook
Share on google
Share on twitter
Share on linkedin
Final Graduation Planning Tips 0

Helpful Tips to End Your Graduation Ceremony Right

Final Tips for the Graduation Coordinator on the Big Day

Congratulations! Your school’s graduation ceremony has been a success. As graduation coordinator, you should be proud, and probably a bit exhausted. Alas, the show isn’t over yet. There are some details you’ll want to complete before driving off into the sunset to celebrate a job well done.

Final Graduation Planning Tips 1

Article continues below
Need help planning graduation?
GraduationSource is here to help!

Refreshments After Ceremony

All ushers should guide attendees toward food and drinks while students give back their diploma covers and gowns. An ideal venue would be large enough to accommodate everyone sitting or standing while still adhering to fire codes

There should be multiple tables and areas for families and friends to find refreshments and take photographs. All catering staff should be cognizant of ceremony start and end times so they can get everything into place on time.

Another thing to consider is food allergies. Most schools do not serve food made with nuts as many students have peanut allergies. Remember to make refreshments handicap accessible.

Our best tip:

Provide plenty of refreshments at your ceremony to allow ample time for conversation and festivities. If you want everyone to amscray, then you’ll probably want to leave this tip out.

Final Graduation Planning Tips 2

Congratulate Students and Parents

Staff should stand at the entrance to the refreshment area in addition to where students, families, and friends exit in order to congratulate recent graduates. It is important to leave on a high note and wish all graduates luck in their future endeavors.

This will positively close the day’s events as well as allow you to have a final word with some of your favorite students before they take the next big step in their lives. Students and families may wish to have photos taken with you, so be prepared to smile and be part of the memories!

Our best tip:

Have teachers and staff congratulate students. Be sure to include those who have interacted most with the senior class this year.

Final Graduation Planning Tips 3

Attend to Guests and VIPs

After congratulating students, it’s also essential to take a moment to speak with your honorable guests and VIPs. Their time is valuable, and they chose to spend it with you and your school today.

Thank them for coming to the ceremony and make certain that they felt welcome during today.

Our best tip:

Consider giving your VIPs and honored guests a small gift that will remind them of your school. It could be a t-shirt with the school mascot on it or even a framed photo of the school.

Final Graduation Planning Tips 4

Oversee the Cleanup Crew

Managing the cleanup crew is crucial. If you are renting an area for graduation that may isn’t on the college campus, make sure the appropriate cleanup procedures are in place.

Ensure extra programs, cups, plates, and food are cleaned up and thrown away as you do not want to leave a bad impression on the facility you rented. Moreover, some venues charge a fee if you leave it untidy as they will be trying to prepare for the next event. You should confirm the necessary cleanup protocol when making your venue reservations. This is critical.

Your cleanup should include trash removal as well. Sweep, mop and clean off tables to leave the place as you found it. Your school will want to leave the venue in spotless condition for the next group to use that area.

Our best tip:

Always leave a site cleaner than you found it. Check that your cleaning crew completed this.

Final Graduation Planning Tips 5

Check Rented Chairs, Tables, Sound Systems, etc.

Finally, before sending back all of the rental equipment and materials, make sure everything is still in working condition. During sound check, you should note if anything was wrong with equipment to notify the rental company. You do this to ensure that your school doesn’t need to pay for any damages to the equipment that may have been the fault of another group renting the equipment before you.

It’s also smart to employ ushers to keep an eye on all of the equipment and materials throughout and after the ceremony. During cleanup is when you can pack things up and prepare them to be returned to the rental companies if they are not already arriving.

Our best tip:

Confirm when rented equipment will be picked up and that it is the same condition you received it in.

Choosing Your Graduation Vendors - Graduation Guide - Graduation Handbook

Download and Subscribe

Keep a lookout for additional articles if you want to learn more! There will be many articles about graduation planning on our blog in the weeks to come. 

If you’d like to be in the loop about graduation, student, faculty, and other education topics, subscribe to our blog.

To get a free copy of “The Graduation Planning Handbook” download it here.

If you’d like all our guides, a newsletter subscription, and free product samples all at the same time request a sample.

Share on
Share on facebook
Share on google
Share on twitter
Share on linkedin
collection of graduation material

sample cap & gown

Graduation Coordinators Only
essential graduation survival guide

Get the ebook

 
 
five star rating

Highest Rated & Most Reviewed Graduation Company World-Wide

Tyren Alvidrez
Tyren Alvidrez
Cottonwood Church
Wonderful Experience. Excellent customer service, prices and prompt delivery.
Cottonwood Leadership College, 4505 Katella Ave, Los Alamitos CA 90720, Cottonwood Church
Phone: (714) 947-8903
Yolanda Boles
Yolanda Boles
Velasco Elementary
"The parents and the students would like to say thanks for making our children look nice for graduation. The smile on the faces of our children when I delivered the gowns to their classroom was overwhelming and it's all because of you!"
401 North Gulf Blvd, Freeport TX 77541
Phone: (979) 730-7260
Cary Odio
Cary Odio
Somerset Academy
"Amazing like always! We have used your company for many years and will continue to use it for many more!"
20291 SW 180 ST, Miami Florida 33187
Phone: (305) 969-6074
S.K. Smith
S.K. Smith
Franklinton High School
Your valuable staff was 5 stars. I cannot speak highly enough for your customer service. They completed my order and helped me get our medal in time for graduation!! I appreciate you and your staff and I will definitely be using you in the future!!
1 Demon Circle, Franklinton LA 70438
Phone: (985) 839-6781
Megan Soule
Megan Soule
Everest Value School
Thank you, thank you, thank you for your patience, and your flexibility, and your help, and...EVERYTHING. We owe you the deepest gratitude for making our graduation a success!!
668 S. Catalina Street, Los Angeles CA 90005
Phone: (818) 749-4223
Rebecca Magallan
Rebecca Magallan
"I placed an order with errors but your staff was very helpful and quickly corrected them and got me my stoles promptly."
Liberty Academy
Roberta Farina
Roberta Farina
Bethel Christian Church
Your staff were awesome! Thank you for helping us work through the issues and ensuring that we had everything we needed within the timeline for our Easter Service. The staff went above and beyond to assist on every level. Our choir looked amazing.
13200 E 11 Mile Rd, Warren MI 48089
Phone: (586) 872-6477
Amber Jordan
Amber Jordan
Kindergarten Paraprofessional
"Thank you for always honoring our requests. It's a privilege ordering from your company and friendly staff."
Satilla Elementary School, 5325 Old Axson Rd, Douglas, GA 31535
Phone: (912) 384-2602
Pablo Lopez
Pablo Lopez
Concierge Privé
"I was in desperate need of bright colorful gowns for a gospel choir to perform at a Celebration of Life. Two days before the event, I found your company and you handled everything and made it happen. It takes a lot to impress me, and you impressed me."
74265 Desert Rose Lane Indian Wells CA 92210
Phone: (213) 327-8109
Betsy Johanson
Betsy Johanson
School Counselor
"They worked hard to ensure we were happy with our order. The ordering process was extremely easy and we were able to get everything in an incredibly timely fashion. Great company to work with."
Wauneta-Palisade Schools, 214 West Wichita, Wauneta Nebraska 69045
Phone: (308) 394 5427