Graduation Party Planning Timeline

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planning the graduation party

It Is Graduation Party Time!

Below, we’ve shared how to plan a graduation party to honor your child’s achievements. Bring your friends and family together to make some spectacular memories. Think of this article as your graduation party checklist. We’ve broken down the planning process into a digestible timeline. You don’t want to be overwhelmed with errands a few days before the party. With a little bit of foresight, you can eliminate unnecessary stress and enjoy the festivities with everyone else!

Graduation Party Planning Timeline 1

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3 Months Before the Party


Welcome to the initial planning stage. Now you need to ask the soon-to-be graduate what kind of party they’d like. Also ask who they’d like to invite, and what they’d like to eat. You may want to order your child’s cap and gown if you want to take great photos. You should send out graduation announcements to close friends and family. During this time, we recommend writing out a graduation party checklist on a piece of paper, and then hanging it on the fridge, so you can keep track of steps as you complete them.  

Graduation Party Planning Timeline 2

8 Weeks Before the Party


By now, your graduate will probably have a few more ideas for their party. Check in with them to see if they’re still happy with the BBQ, luau, or picnic you have planned. Once you get the go-ahead, it’s time to start calling catering companies or local restaurants, so that the food (or reservation) is confirmed. Even if you’re throwing a family potluck, you should make sure that everyone involved knows when, where, and how the party will take place.

Graduation Party Planning Timeline 3

6 Weeks Before the Party


Now’s the time to start ordering party supplies, decorations, and any appetizers or snacks that you’ll be serving with the main meal. It’s a good idea to take care of this ahead of time so that you get the best possible deal on each item. In many cases, online prices will be lower than physical retailers, so you can make a big online order and not worry about how long it takes to ship.     

Graduation Party Planning Timeline 4

 

4 Weeks Before the Party


Next, you’ll need to draft a guest list for the party itself, which can include immediate family, distant relatives, friends, and neighbors. Hand-drawn invitations are great if you’re only inviting a few dozen people, but if it’s a huge get-together, you may want to use pre-made messages from a stationery store. Try to finish the invitations and mail them off by the end of the week, so that your guests have enough time to fit their party into their schedule.   

Graduation Party Planning Timeline 5

1-2 Weeks Before the Party


At this point, everything is almost ready to go. Any online orders for the party will have arrived, and you should start receiving RSVPs from your guests. Now you can make a rough estimate about total attendees so that you know exactly how much food and drinks to order. If you’re catering the party yourself, it’s time to go grocery shopping and tie up any loose ends. Now give your spouse a high-five, exhale, and take a moment to appreciate your child’s accomplishment. That’s how to plan a graduation party like a true professional.

 

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